Compliance oversight for practices
Catch license and CE gaps before they become a problem for your practice.
certification.app gives you a roster-level view of renewal risk, CE pacing, and onboarding status, so you can act on problems early instead of scrambling at the deadline.
Clinicians keep their own records. Managers see what they need to: who is current, who is falling behind, and who needs a follow-up.
Full access for your whole team. No credit card required.
Stillwater Group
3 clinicians
Roster status
3 clinicians
Clear
2
Attention
1
Logged
78hrs
Needs attention
2 open itemsMaya PatelLCSW - TX
- 21 CE hours short with 113 days to renewal.
- Ethics requirement is still open.
Maya Patel
LCSW - TXClinical Social Worker
PACEProgress
9 / 30 hrs
RenewalSep 30
113d
Needs follow-upDana Whitfield
LPC - OHLicensed Professional Counselor
PACEProgress
12 / 30 hrs
RenewalNov 30
175d
On trackOmar Reed
LPC - WVLicensed Professional Counselor
PACEProgress
35 / 35 hrs
RenewalJan 31
237d
Complete
Where gaps start
Compliance risk builds long before a renewal deadline.
Most misses are not dramatic. They are small, ordinary gaps that stay hidden until someone has to answer for the whole practice.
What slips
Missed renewals don't announce themselves
A date entered wrong, a clinician behind on CE, an invite that was never accepted. By the time a missed renewal is obvious, the scramble has already started.
What slips
Total hours don't tell the whole story
A clinician can look fine on total CE and still miss a required category. You need to know whether every requirement is satisfied, not just whether the number is big enough.
What slips
Chasing documents erodes trust
Your practice needs visibility. Your clinicians need to know their personal records are still theirs. Oversight works better when that boundary is built in from the start.
Clinician compliance summary
Maya Patel
Clinical Social Worker - TX
Manager visibility stops at status and progress. Courses, certificates, and audit documents remain private to Maya.
CE completed
9
of 30 hrs
CE pacing
30%
Days to renewal
113
soonest
Licenses
1
tracked
Needs attention
- LCSW - TX: 21 CE hours short with 113 days to renewal.
License & renewal1 credential held
CE pacing by credential
Clinical Social Worker
9/ 30 hrs total
30%Progress
- EthicsOpen
- Cultural competencyMet
- SupervisionOpen
- Total CEOpen
Practice oversight
One roster view with the right level of detail.
Start with a roster summary, then open a clinician's compliance snapshot when something needs attention. The view stays focused on status, deadlines, and requirements.
Exceptions surface first
The roster separates clinicians who are on track from those who need follow-up, so you are not scanning rows looking for trouble.
Pace, not just totals
Progress bars show completed CE against the current cycle's pace marker, so you can see who is incomplete and who is actually behind.
Drill down without overreaching
A clinician's summary shows renewal timing, CE status, and open requirements. It never exposes certificates, course logs, or audit packets.
Team adoption
Clinicians join faster when the tradeoff is clear.
Practice oversight shouldn't feel like handing over a personal file. Covered clinicians get a full professional record for themselves, and the practice sees only compliance status.
01
Invite the roster
Invite clinicians by email and see which invitations are still pending, so onboarding doesn't turn into another spreadsheet.
02
Give clinicians real value
Covered practitioners get Pro-grade access for their own licenses: CE tracking, reminders, and audit-ready records.
03
Keep the boundary visible
Managers see the compliance summary. Clinicians keep their certificates, course logs, and audit packets private.
Built-in privacy
Oversight without turning the practice into a records vault.
The manager view shows compliance summaries only, by design. You get a reliable read on your exposure without taking ownership of the private documents behind it.
Managers see
- License status and renewal dates
- CE progress against requirements
- Clear, at-risk, and behind status
- Pending invites and onboarding state
Clinicians keep private
- Certificates and uploaded documents
- Course logs behind their totals
- Audit packets and export files
- Personal records beyond the summary
Practice plans
Simple size bands, priced the way practices actually buy.
Pick the roster size that fits today. Every practice starts with a free 30-day trial, no credit card required. Annual billing is standard, monthly is available, and you can set up a practice of up to 50 clinicians yourself.
Every covered practitioner gets Pro-grade access under the practice plan.
Pending invites count toward your band, and any band change is confirmed before billing changes.
More than 50 clinicians? We will route you through a sales-assisted setup.
Starter
1–5 clinicians
$49/mo
billed annually ($588/yr)
Small
6–10 clinicians
$99/mo
billed annually ($1,188/yr)
Group
11–20 clinicians
$179/mo
billed annually ($2,148/yr)
Mid-Market
21–50 clinicians
$349/mo
billed annually ($4,188/yr)
Large
51+ clinicians
Custom
Put license risk where your practice can see it.
Start a free 30-day trial and invite your clinicians. They keep a private record, you get the oversight you need, and nothing is charged until you subscribe.
Start your free trialNo credit card required.